Then you can just go into that style and style it with the Drop Cap features you can make any other formatting changes to that. In order to use the Based On feature, let's say you're going to duplicate the Basic Paragraph, so you would duplicate the Basic Paragraph, you would then rename that to whatever style you would like to make from that, so in this example, I've called it "P" for "Paragraph," "Drop Cap." So I've got "P" for Drop Cap. Now if you are familiar with the Based On feature, this will save you a ton of time. Some styles that are set to Automatic might need to be manually changed later in Acrobat. That's going to define how the text will be tagged when it's exported to the PDF. Again, that's back in the Export tagging. Set your bulleted list and number lists to Automatic, set your block quote to Automatic, and your Table of Contents to Automatic. So again, here these are - you set your basic paragraphs at the P, you set your Heading levels in the Export tagging. Then there will be some we'll have to set as Automatic, so we'll get into that more in a bit. Your headings would be over here those headings would be H1, H2, H3 through H6, okay, they all correspond. I'm going to get into this more later, but so if your paragraph is text, it's regular body text it gets formatted as a "P," which stands for the Paragraph tag. Now, the only difference is, from what you've been doing, is that you'll probably have to go in and just do this one extra thing, and that is to go to the Export tagging part of the Paragraph style options dialog box, and set the tag that you want that style to export as. So if you set these up, they'll always be there when you create a new document. I'm using the HTML tag for those, which is "LI" for "List Item." Then a block quote, then a note style that you can use for Footnotes, and the Table of Contents styles that you might need as well. Then bullets, like you might have bulleted lists, you might have numbered lists. Then your headings, which I've named here, Heading 1, Heading 2 and Heading 3. However you want to do that, if you have a style that deviates for that paragraph. Then that's just formatted to perhaps not have an indent. What I like to do is, have the basic paragraph just be the Basic Paragraph style, but you could also use a body text style, and then have an alternate one called "P-First Paragraph," and that is based on your body text paragraph. They don't have look pretty, they don't have to have the right colors or fonts necessarily. So I recommend, again, with no documents open, so they become your default styles, is to go and set all of your Paragraph styles. Now the first thing I'm going to start with is the Paragraph styles, because if you set your defaults when you have no documents open, you're going to really reduce the amount of work that's required every time you go to create a new accessible document. And others might require some creative thinking in order to accomplish them. It's not always a black and white approach. Some accessibility tasks that you encounter, they might have more than one approach. So you always want to control all formatting with a style whether that's a Paragraph style, a character style, Object style - no overrides from the toolbar. And if you're at a beginner level with InDesign, and not incorporating the best practices, it's going to be harder, because you're going to need to do those, as well as incorporate accessibility.Ī very important rule is that you never want to format from the toolbar. So the first thing I want to point out is that if you're already using InDesign, and you're using InDesign best practices, and not doing things manually and taking advantage of the built-in InDesign features, then it's going to be a very small learning curve for you to incorporate accessibility. Colleen Gratzer she serves as the accessibility specialist at Gratzer Graphics, LLC. So let's proceed to our next presentation using Adobe in design to create accessible PDF documents. My name is Sid Sharma, I'm the DOI Section 508 program manager, and this event is hosted by the DOI Office of the Chief Information Officer. Welcome to the 2019 DOI Section 508 Outreach Event.
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